Oelo Dealer Software: Quoting by Tier, Kit and Warranty

Where does dealer software sit next to the Oelo Evolution app?#

Before the lights and after them, never inside them. Oelo Evolution is the homeowner's remote. Its App Store listing, from Oelo LLC of Fort Collins, describes over 55 pre-set patterns, automatic on and off, and patterns scheduled up to 12 months ahead. It does not measure a roofline, price a peak or take a deposit.

In GlowBid the split looks like this. The address search shows a live Street View preview so you recognise the house, and that preview is display only, never stored and never measured. The measuring happens on a photo you or the homeowner own. You draw each run by type (roofline, ridge line, peak, jump), set the scale from a known length, and the footage, bill of materials and price all come from that one drawing. The quote PDF carries the drawing, footage by run, line items and a scope block. The homeowner signs on their phone and pays the deposit by card through Stripe. The free roofline measuring tool shows the drawing step with no login until export.

How should an Oelo dealer set up the rate card?#

Two product lines, one for each cover, priced per foot by run type, with the controller on its own line. Oelo sells kits with a metal LED light cover and with an acrylic cover. Its accent brochure puts the acrylic-cover LEDs 10 inches or closer behind a translucent lens, in 8 ft lengths cut to size. The metal kit pages list channel colours from White, Cream and two greys through Tan, two browns, Green, Blue and Black, plus raw or custom. Different covers, different kit prices, different install time: never one shared rate.

Name the cover and the colour in the scope block the homeowner signs, along with your tier's warranty term. Our permanent per-foot pricing guide sets the base rates, and ridge lines, peaks and jumps pricing covers the runs that cost the most ladder time.

There is a second way to set it up. Oelo's cost chart thinks in run lengths (25, 100 and 250 ft), and some dealers sell that way too. GlowBid's kit mode lets a product line price by flat kits instead of per foot: define kits at the lengths you sell, each with your installed price, and the engine picks the cheapest set that covers the drawn lit footage, with peak and storey premiums still applied. Our good, better, best packages guide walks through kit mode. Per foot by run type is still the one I recommend, because a steep two-storey and a flat ranch of the same length are not the same job.

Worked example: a 250 ft two-storey against Oelo's chart#

The house has 150 ft of main-storey roofline, 50 ft of upper-storey roofline, 50 ft of peaks and 12 ft of unlit jumps. That is 250 lit feet, measured from the homeowner's photo with the front door as the reference. GlowBid's default track line, US dollars before tax. Installers set their own rates; these are the starting numbers every new account gets. You can price this house in the free tool.

That is $28.52 per lit foot with the controller in. Oelo's chart lists $8,138 as the starting installed price for 250 ft, or $32.55 a foot. The gap is not a target or a benchmark; it is Oelo's illustration against GlowBid's default card, and your costs set your price. What matters is that the homeowner who saw Oelo's chart can read your quote line by line: footage by run, the premiums, the controller and the warranty term.

Now change one thing: the dealer's tier. Same house, same drawing, same total. A Contractor-tier dealer's scope block says 5 years; an Authorized dealer's says 7. That one line can be the reason a homeowner picks one quote over another, so set the right term on your product lines once and stop retyping it.

Which warranty and labour terms go on the quote?#

Your tier's system term from Oelo, plus your own labour term. Oelo's warranty page, as indexed, gives 7 years on Authorized, Preferred and Platinum installs from January 1, 2024, 5 years on Contractor and DIY installs and on systems installed before 2024, and a 1 year full coverage period in which Oelo repairs or replaces products it finds defective. The labour wording did not appear in the results we could read, so ask Oelo what the full coverage period includes before you promise anything about labour.

Put both in the agreement, not in a conversation. GlowBid's permanent one-time agreement type carries your own clauses, and our permanent lighting installation agreement template has warranty and controller handover wording. Set your call-out fee with service call and repair pricing, and bill repairs from the invoice with its payments ledger.

What happens at handover and with crews?#

You set up the app with the homeowner before you leave, and you photograph what you installed. On GlowBid Ultimate the work order carries a photo-gated checklist, so the installer cannot mark the job done without photos of the controller and the app. GlowBid stores those photos on the job; it does not read or change anything in Oelo Evolution. When a warranty question comes in during year four, the photos show what went up and when.

Jobs move across a production board (Signed, Booked, In Progress, Finished), you assign installers, and the homeowner signs off at the end. Crew members never see prices or customer personal details. Texting covers appointment reminders and on-the-way messages, with opt-out handling and consent. On Pro, the pipeline board, automated quote follow-ups and quote-view tracking keep leads moving, which matters most from August to November when the paid search spend in the Preferred package is running.

What GlowBid does not do for an Oelo dealer#

• No connection to Oelo Evolution, the controller or any Oelo lead or CRM system.
• No Oelo product catalogue, list prices or part numbers. You name your lines and set your prices.
• No tier logic. GlowBid prints the warranty term you write on the product line; it does not know your Oelo tier.
• No offline mode. GlowBid runs as an installable web app, not an app store download, so the truck needs a signal.

Mistakes Oelo dealers make on quotes#

• Printing 7 years at the Contractor tier. Oelo's page gives Contractor installs 5. Print your tier's term.
• One rate for metal and acrylic. Different kits, different prices. Two product lines.
• Matching the chart blind. Oelo calls its numbers starting prices. Price your own costs, then show the arithmetic.
• Promising labour cover you have not confirmed. Ask Oelo what the 1 year full coverage period includes, then write your own labour term.
• Letting the ad money run with no follow-up. Paid search from August to November fills the pipeline only if someone chases every quote.
• Ordering channel from the photo number. A photo measurement is an estimate. Walk the eaves with a tape before you cut, and keep a materials buffer (GlowBid defaults to 10 percent, and you can change it).

For homeowners getting an Oelo quote#

Oelo dealers set their own prices, and the warranty can depend on the dealer's tier. When you compare quotes, ask for footage by run, the cover type (metal or acrylic) and colour, the controller as its own line, the Oelo system warranty that applies to that dealer's installs, and how long the dealer's own labour warranty runs.

Where to go from here#

The permanent lighting dealer software hub covers what five manufacturers give their dealers, and permanent lighting dealer programs compared sets Oelo's tiers beside Trimlight, Gemstone, JellyFish and EverLights. GlowBid is Core $69, Pro $119 and Ultimate $169 a month, or $299, $499 and $699 a year, a yearly price locked while the subscription stays continuous, with a 7-day trial with no card and a 30-day money-back on a first yearly payment. Deposits through GlowBid carry Stripe processing plus a platform margin under 1 percent, shown before you connect Stripe. See pricing. Or start where every quote starts: draw one Oelo house in the free measuring tool and read the lit footage off it.